Team Mail Manager
Every feature, on every account

One workspace for every shared mailbox.

Team Mail Manager sits on top of your Microsoft 365 shared mailboxes and turns them into a queue your whole team can work: clear ownership, private discussion, automatic triage, and reporting that tells you how you’re actually doing.

The full picture, area by area.

No add-on tiers to unlock the useful parts. This is what every account gets, including the free one.

The queue

  • Per-team inboxes fed by one or more Microsoft 365 mailboxes
  • Open, Replied, Closed and Bin states, with a 30-day recoverable bin
  • Assigned to me, Unassigned and Shared with me views
  • Quick reply, a full composer with Cc, Bcc and attachments, forward and resend
  • Per-inbox signatures that fill in the sender’s own details
More on the queue

Working together

  • Private internal notes the customer never sees
  • @mentions with in-app and desktop notifications
  • Transfer a thread to another team without breaking the email thread
  • Share a thread with another team while keeping ownership
  • Live online, away and offline presence for your teammates
More on collaboration

Structure and automation

  • Colour-coded tags, global or scoped to one inbox
  • Ordered rules that tag, assign, close or bin on arrival
  • Conditions on sender, recipient, subject and attachments
  • Eight custom field types for the detail your team tracks
  • Per-inbox reply behaviour and data retention policies
More on tags, rules and fields

Measurement

  • First-response and resolution SLA targets per inbox
  • Live at-risk and breach badges on the dashboard
  • SLA report with met, late and pending, and p50 and p90 times
  • Workload, agent performance and open-backlog reports
  • Date-range and per-inbox filters throughout
More on reports and SLAs

Oversight

  • Managers appointed per inbox, without full admin rights
  • “My Team” with live presence and open assigned counts
  • Click into any team member’s queue from the dashboard
  • Scoped management of that inbox’s tags, rules and SLA targets
  • Manager-only reports covering just their inboxes
More on managers and teams

Finding things

  • Full-text search over subjects, bodies and sender addresses
  • Text extracted from PDFs, Office documents and spreadsheets
  • Highlighted matches and tolerance for typos
  • Results scoped to the inboxes you’re allowed to see
  • An admin view of which attachments are indexed
More on search

See it on your own mailboxes.

Half an hour is usually enough to know whether this fits how your team works.